It was observed in the course of audit that record of assets of the hospital which include; furniture and equipment, motor vehicles, computers, electronic, and other items were not maintained by the store officer of the Hospital. Records of purchases and distribution of equipment and other goods procured by the hospital with public fund were not kept. Most tangible assets purchased were not taken on charge in the store. The obvious implication is that the institution has no functional store unit. This practice is wrong and unacceptable as it negates the provisions of Financial Regulations.
Absence of proper store unit records casts serious doubts on the genuineness of the various claims by institution regarding procurement of items as it creates opportunities for persons of doubtful character to pilfer or steal government property. Stores records allow for easy trace of the movement and location of organization’s assets or property but these were not kept.